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Is your trucking company Clearinghouse compliant?

Fast Track Testing is here to help you with the process.

Get Ready In 5 Steps

First step in Clearinghouse compliance is registering as an employer in the Clearinghouse portal. This step is required for all safety-sensitive employers that hire FMCSA-regulated drivers.

During Registration assign Fast Track Testing as your Third Party Administrator. We will manage your Clearinghouse requirements on your behalf.
Limited Clearinghouse queries are required on all of your CDL drivers annually. Consent is required from all of your drivers before you run these checks. As this is a background check for employment purposes, it is vital to ensure this consent form be compliant with all State and Federal laws, including the FCRA.
Your DOT Drug & Alcohol Testing Policy must include information regarding mandatory Clearinghouse compliance.
Before a query is ran, employers must purchase a clearinghouse query plan.
Employer’s must maintain records of all queries run.

Join Fast Track Testing Consortium so that we can manage your compliance needs. We will walk you through the process and complete these tasks for you while you run your business.

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Driver Qualification Files

All motor carriers must maintain a qualification file for each employed driver. A driver qualification file checklist may be helpful to ensure that all required documents and inquiries are obtained.

Driver’s Application for Employment

A driver must not drive a CMV unless an application for employment is completed and signed.

Inqury to Previous Employers for Safety Performance History Motor carriers must investigate, document, and retain all drivers’ previous employment safety performance history for the three years immediately prior to the driver joining a new employer.
Inquiry to State Agencies for Driver’s Motor Vehicle Record and Carrier’s Annual Review of Record

At the time of application, carriers must contact all States where each driver holds, or has held in the past 3 years, a motor vehicle operator's license or permit to obtain the driver’s Motor Vehicle Record (MVR) (49 CFR 391.23(a)(1) and (b)).

Driver’s Road Test Certificate or Equivalent

Drivers must not drive a CMV until they have completed a road test and are issued a certificate (49 CFR 391.31).

Medical Examiner’s Certificate

A driver must pass a medical examination and be issued a Medical Examiner’s Certificate (49 CFR 391.41). For non-CDL holders, the carrier must keep a copy of the Medical Examiner’s Certificate in the driver’s qualification file.

Note of Medical Examiner Listing
A note must be included in the driver’s qualification file to verify that the medical examiner is listed on the National Registry of Certified Medical Examiners
Inquiry about Drug and Alcohol Tests

Employers must ask potential employees if they have tested positive, or refused to test, on any pre-employment drug or alcohol test where the employee applied for, but did not obtain, safety-sensitive transportation work. See 49 CFR 391.23(e), and a sample Pre-employment Drug or Alcohol Test questionnaire.

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